Guidelines for Citizen Participation
The following rules apply to "Communications from Visitors":
- Communications from Visitors shall be for the purpose of allowing members of the public to present any matter, which, in their opinion, deserves the attention of the Council. They shall not serve as a forum for debate with the Council.
- Remarks shall be addressed directly to the Council and not to staff, the audience, or the media.
- Each speaker shall clearly state his or her name and address. If the speaker is uncomfortable stating his or her address in public, he or she may provide that information privately to the Clerk of Council after speaking.
- There shall be a time limit for each individual speaker of five (5) uninterrupted minutes.
- A representative of a group may have up to ten (10) uninterrupted minutes to make a presentation. The representative shall identify the group at the beginning of his or her presentation. A group may have no more than one spokesperson.
- Speakers are not permitted to donate time to other speakers.
- There shall be no comment during Communications from Visitors on a matter for which a public hearing is scheduled during the same meeting.
- Any issue raised by the public which the Council wishes to consider may be put on the agenda for a future Council meeting or work session by a majority consensus of the Council.
- The above rules notwithstanding, members of the public may present written comments to the Council at any meeting. Such written comments shall be submitted through the Clerk of Council.
Additionally, persons appearing before Council will not be allowed to:
- Campaign for public office;
- Use profanity or vulgar language or gestures;
- Use language which insults or demeans any person or which, when directed at a public official or employee is not related to his or her official duties, however, citizens have the right to comment on the performance, conduct, and qualifications of public figures;
- Make non-germane or frivolous statements;
- Interrupt other speakers or engage in behavior that disrupts the meeting including but not limited to applause, cheers, jeers, etc.;
- Engage in behavior that intimidates others; or
- Address the Council on issues that do not concern the services, policies or affairs of the city.
Presentations to City Council using City Equipment
In addition to hard copies of presentations, citizens may also use the computer at the podium for presentations. City Council Chambers is equipped with two screens for the public in addition to smaller screens for City Council members at their places. Any presentations that wish to use the screens must be provided to the City Manager's Office, at the attention of River City TV, by 4pm, the day of the meeting to test for compatibility. Please contact Mark Aron at 434-773-8106 for more information.